AGM 2019 documents for year 2018/19

Please find below documents referenced in the 2019 Annual General Meeting.

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A Health and Wellbeing Strategy for Surrey

A new Health and Wellbeing Strategy is being planned for Surrey.  There is a consultation open for you to give your views.  You have until 27th March. 

Please see the following link for more information.

https://www.surreysays.co.uk/adult-social-care-and-public-health/hwbstrategy/

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Annual General Meeting – 11th March 2019

11th March 2019 at 7:45 for 8:00pm at St. Martin’s Junior School Hall

Agenda

  1. Speaker – Mike Ford, Epsom & Ewell Tree Advisory Board (30 mins including questions)
  2. Apologies for absence (5 mins)
  3. Approval of Minutes of the AGM held on 14th March 2018* (5 mins)
  4. Approval and adoption of the accounts for the year ending 31st December 2018** (10 mins including questions)
  5. Election of the committee and Hon Auditor for 2019-20*** (10 mins)
  6. Reports from your RA Borough Councillors
    1. Liz Frost (15 mins including questions)
  7. Report from the local County Councillor and Woodcote Borough Councillor
    1. Tina Mountain (15 mins including questions)
  8. Any Other Business.

*- The minutes are available on our website; paper copies will be available at the meeting.

**–Copies of the accounts will be available at the meeting and on our website after the meeting.

***-If you would like to stand for the committee please contact the chairman Steven McCormick by 1st March.

NB: Agenda timings updated 9th March 2019.

Please also note that non residents of Woodcote ward will not be allowed entry to the AGM unless by prior arrangement or invitation.

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Heathrow Proposals

Heathrow Airport is considering changing their flightpaths.

The new proposals could see an increase in aircraft traffic by an additional 25,000 flights per year and those planes using the southern runway could fly directly over parts of the Borough at a height of under 3,000 feet. Currently aircraft flying over this area are at a height of between 5,500 and 7,000 feet.

At a public consultation meeting earlier this month with representatives from Heathrow Airport, the effect of the proposed third runway was also discussed. Should this go ahead, then this Borough would be further affected. Heathrow’s own figures suggest we could see 17 flights / hour between 6 am and 11 pm, flying at heights from only 2,000 feet.  Imagine the impact that this could have on noise and pollution.

You can see more about the Heathrow plans and how you could be affected by logging on to www.heathrowconsultation.com.  This gives a link to the public consultation (ending on 4th March), or you can access the consultation directly at   https://afo.heathrowconsultation.com/

 

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Log of Council, Committee and Outside Body meetings attended by Cllr Liz Frost, Civic Year 2018-19

 

Date Body / Event Notes
18/05/2018 Derby Planning meeting Confirmed SCC would leave street lights on in LV over Derby period; Agreed info for local residents; all agencies shared plans
29/05/2018 Members’ Briefing Population stats for planning our long term strategies
05/06/2018 Members’ Briefing Learned more about our Emergency Planning, and the role of Officers & Cllrs in the case of
10/06/2018 EEBC Civic Service Attended Mayor Dallen’s Civic Service at Epsom Methodist Church
11/06/2018 Training Grounds Management Board (TGMB) Updates on current activity on Training Grounds and results for local trainers.  Derby festival report
12/06/2018 Citizens Advice Epsom & Ewell Attended Management Committee – update on current workload, funding and recruitment
12/06/2018 Community & Wellbeing Committee Unanimous support for positioning statement on the future of Acute Services at Epsom & St Helier University Hospital NHS Trust
18/06/2018 Epsom & Walton Downs Conservators Elected Chairman for current year. Agreed parking provision for Racecourse events
18/06/2018 TGMB Information meeting for Councillors – discussed contribution to local economy and employment made by training industry and future aspirations
25/06/2018 EEBC Fly the Flag event Attended the event in the Market Place to support our Armed Forces
03/07/2018 Health Liaison Panel meeting Updates and future plans discussed by Epsom General Hospital and SDCCG
05/07/2018 Wellbeing DayCare plus Attended the open day at the Centre to find out more about the services offered to those who need additional support
09/07/2018 Love Me, Love My Mind Attended a planning meeting for the Epsom Mental Health Week
09/07/2018 Town Twinning Association Attended committee meeting, heard feedback from the recent Choral Festival in Chantilly
17/07/2018 Council Meeting Posed a question on progress with the proposed Emily Wilding Davison statue

Proposed a motion on supporting the Borough Council’s actions for producing their Local Plan while facing huge housing challenges – agreed unanimously

A motion supporting the Health Position was also agreed unanimously

23/07/2018 SCC Chairman question opportunity Attended a ‘briefing meeting’ with the Chairman of SCC. Asked about progress with redeveloping Surrey wide Mental Health Champion’s forum.
26/07/2018 Surrey Downs Clinical Commissioning Group Attended a stakeholder workshop / forum to share views on future of services at Epsom Hospital
26/07/2018 Strategy & Resources Committee Attended meeting – updated on progress of current Council work plan
04/08/2018 EDMAC Cloud Tramp Took part in Epsom Downs Model Model Aircraft Club international event
10/08/2018 Epsom Hospital Public Board Meeting Attended public briefing meeting re future of land at Epsom Hospital, and the following board meeting in public
21/08/2018 Cll David Wood’s funeral Attended funeral for the late Cllr David Woods
27/08/2018 Epsom Trainers’ Open Day Watched the locally trained horses on the Gallops, then visited the training yards
17/09/2018 Epsom & Walton Downs Consultative Committee Chaired meeting
18/09/2018 TGMB Attended meeting
18/09/2018 Members’ briefing Attended meeting on updates to the Constitution
24/09/2018 Love Me, Love My Mind Attended Mental Health Week planning meeting
25/09/2018 Police meeting Attended update briefing meeting with local police team
25/09/2018 CAB AGM Attended CAB AGM
25/09/2018 CAB Management Committee Attended meeting, new CEO introduced to members
25/09/2018 Strategy & Resources Committee Attended meeting – Discussed the future of the Wells site and Empty Property Strategy
27/09/2018 Epsom Vision – Racecourse Attended meeting to look at future vision for Epsom Racecourse
07/10/2018 LMLMM Mental Health Week Assisted with refreshments
08/10/2018 Downs Conservators Chaired meeting
08/10/2018 Town Twinning Attended committee meeting
09/10/2018 Community & Wellbeing Committee Attended meeting – updated on progress with Playhouse work
12/10/2018 LMLMM Mental Health Week Assisted all day
13/10/2018 LMLMM Mental Health Week Attended Dementia Friends session
16/10/2018 White Horse Drive / Rosebanks Attended from 8 – 9.30 to assess traffic issues
21/10/2018 Prayers for Peace Took part in the Inter Faith Forum Prayers for Peace at Clayhill Green
22/10/2018 Youth Mental Health first aid Attended first day of course
23/10/2018 Youth Mental Health first aid Attended second day of course
26/10/2018 Police Speedwatch training Attended police community event in Langley Vale
07/11/2018 Community Connections event Attended a Mental Health network meeting to hear update on services available locally
13/11/2018 Conservators EAFRD meeting Attended inception meeting to look at next steps for bid
13/11/2018 Health Liaison Panel Attended meeting, heard updates from EGH and SDCCG about Epsom Hospital, and about Social prescribing
14/11/2018 Active Citizens Attended tea for past Active Citizens and Mayors
15/11/2018 Business Awards Attended Epsom & Ewell Business Awards
27/11/2018 CAB Attended Management Meeting
29/11/2018 Members’ Briefing Briefing on National Planning Policy Framework
30/11/2018 Standards Committee Attended meeting to update Council Standing Orders
10/12/2018 TGMB Attended meeting
11/12/2018 Council Attended full Council
13/12/2018 Planning Committee Attended meeting to represent resident
14/12/2018 Epsom General Hospital Attended update meeting
14/12/2018 Epsom Playhouse Attended Pantomime
09/01/2019 Police Meeting with local Community Police to discuss local issues
15/01/2019 Town Twinning Attended committee meeting
18/01/2019 Conservators – EARFD Site visit & meeting to look at possible options for bid
21/01/2019 LMLMM Attended planning meeting for 2019 Mental Health Week
22/01/2019 Community & Wellbeing Committee Attended meeting
28/01/2019 Conservators Chaired meeting
12/02/2019 Members’ Briefing Update on Council programmes
13/02/2019 TGMB Attended meeting
19/02/2019 Council Annual Budget meeting

 

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Epsom Town Centre Road Works

11/02/2019 – message received from Surrey County Council

This is advanced warning that on, 24 February 2019 for an anticipated period of 13 days, Surrey Council will carry out resurfacing works in the following lengths of roads:-
Phase 1: High Street (A24) Epsom – from its junction with B280 West Street to its junction with C195 Waterloo Road;
Phase 2: Waterloo Road (C195) Epsom and the eastbound carriageway of High Street (A24) Epsom – from the property boundary line between Nos. 3 and 5 Waterloo Road to a point opposite the eastern property boundary of 69-71 High Street
Phase 3: Ashley Road (A24) Epsom and the westbound carriageway of High Street (A24) Epsom – from the junction with B290 Ashley Road to the junction with A24 East Street

Please see the legal Notice below.

NOTICE: THE SURREY COUNTY COUNCIL, HIGH STREET (A24), WATERLOO ROAD (C195) AND ASHLEY ROAD (A24), EPSOM, TEMPORARY PROHIBITION OF TRAFFIC ORDER 2019

SURREY COUNTY COUNCIL (“THE COUNCIL”) PROPOSE TO MAKE the above mentioned Temporary Order under Section 14(1) of the Road Traffic Regulation Act 1984 (“the Act”), the effect of which will be to temporarily prohibit vehicles from entering or proceeding in the following lengths of roads:-
(a) that length of High Street (A24) Epsom which extends from its junction with B280 West Street to its junction with C195 Waterloo Road (Phase 1);
(b) that length of Waterloo Road (C195) Epsom and the eastbound carriageway of High Street (A24) Epsom which extends from the property boundary line between Nos. 3 and 5 Waterloo Road to a point opposite the eastern property boundary of 69-71 High Street (Phase 2);
(c) that length of Ashley Road (A24) Epsom and the westbound carriageway of High Street (A24) Epsom which extends from the junction with B290 Ashley Road to the junction with A24 East Street (Phase 3).

The alternative route for traffic will be as follows: (i) for sub-paragraph (a) and (b), vehicular traffic will be diverted via Station Approach and Waterloo Road; (ii) for sub-paragraph (c), vehicular traffic will be diverted via A24 Dorking Road/Epsom Road/The Street/Leatherhead Road, A243 By-Pass Road/Kingston Road/Leatherhead Road, B280 Rushett Lane/Christchurch Road, C196 Horton Lane, B284 Hook Road, B2200 Chessington Road/London Road, A24 Ewell By-Pass, A240 Reigate Road and A2022 College Road/Alexandra Road/Upper High Street .

This Order is required to enable Surrey County Council to carry out resurfacing works and associated works in relation to Plan E scheme. These works are anticipated to be completed within 13 days, between 8.30pm and 6am, during the 18 month period of operation of this Order which commences on 24 February 2019. These works are anticipated to be completed in phases however advanced warning signs will be displayed and the temporary closure will only operate when the relevant traffic signs are displayed. Any vehicle found to be obstructing the highway during these works will be removed to outside the limits of the works after all reasonable methods have been undertaken to identify and contact the vehicle’s owner. Access for pedestrians and cyclists will be maintained at all times, as will access for emergency service vehicles in an emergency situation only. Access to premises within the affected lengths of roads will be maintained via the signed diversion route. The Council are satisfied that, in accordance with Sections 3(2)(a) and 3(2)(b) of the Act, vehicular access to and from premises within the affected lengths of roads above, or accessible only therefrom may be restricted in order to avoid danger to persons or other traffic using the road or for preventing the likelihood of any such danger arising.

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Epsom Market Place news

Information from the Epsom and Ewell Council Website – 13th February 2019

Temporary protective hoarding is about to placed around Epsom’s historic clock tower and the old planters in the Market Place have been removed in preparation for the major refurbishment of the Market Place starting next week (Monday 18th February).

The current paving is reaching the end of its life and, rather than simply replace it, Epsom and Ewell Borough Council, in partnership with Surrey County Council, is taking the opportunity to provide a comprehensive upgrade to the area to transform its appearance and make the area much more of a destination for customers and visitors.

This represents a major investment in the town centre by the borough council with additional funding from the county council and the Coast to Capital Local Enterprise Partnership. The work itself is being managed on a day to day basis by the county council and undertaken by their contractor.

The works will take place through 2019 and into 2020, with a break for the Derby and in the lead up to Christmas.

The market area will remain open for business throughout the improvements.

Councillor Eber Kington, Chairman of the Council’s Strategy and Resources Committee said “This is a positive commitment to the future of our town that will make the market area more attractive to visitors and businesses and will upgrade Epsom’s status as a town in which to shop, eat, work and do business”.

“At a time when many high streets across the country are in trouble Epsom is bucking that trend and, with these improvements, will do so in the future.

“We’ve been able to fund this project by utilising funds collected from developers that can only be spent on infrastructure schemes of this nature. The money for this work has not been diverted from the delivery of any council services”.

The improvements include the following:
•             New paving
•             New seating
•             New power network and lighting
•             New ‘wayfinding’ signs
•             Up to 19 new trees and dedicated tree pits
•             Installation of a new drinking fountain
•             Relocation of the Evocation of Speed statue
•             Creating a location for the proposed Emily Davison statue
•             Renovation of the Richmond Cattle Trough and the time capsule stone  

Temporary walkways around the works will be introduced to ensure safe access to businesses and to the market, including for deliveries.

To follow the progress of these works, more information is available at www.A24.Today

 

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Temporary Road Closure

I have received the following message from Surrey County Council – please note, the dates have not yet been provided – Liz

ON 19 DECEMBER 2018 SURREY COUNTY COUNCIL MADE the above mentioned Temporary Order under Section 14(1) of the Road Traffic Regulation Act 1984, the effect of which will be to prohibit vehicles from entering or proceeding in that length of Langley Vale Road (D2251); Woodcote that extends from the western property boundary of “Condover Stables” to the eastern property boundary of “Farm View”. This Traffic Order is required to enable drainage investigation, topographic and radar detection surveys and/or carriageway maintenance/surfacing works on behalf of Surrey County Council. These works are anticipated to be carried out as soon as possible within the eighteen month period of operation of this Temporary Order that commences on 01 January 2019. Advanced warning signs will be displayed and the temporary closure will only operate when the relevant traffic signs are displayed. Access for pedestrians; dismounted cyclists and equestrians will be maintained at all times under direction of a banksman. Access for emergency services, residences and businesses will be maintained under direction of a banksman via the diversion route for vehicular traffic which is anticipated to be:
For traffic wishing to travel west – north on Langley Vale Road, then north on Ashley Road (B290), east on Ashley Avenue (A24), then south on Dorking Road (A24), then south on Park Lane (D2628), to Farm Lane (C56), south to Downs Road (D2251)/Langley Vale Road;
For traffic travelling east – the reverse of this route but with the exception of using the Epsom one-way system (rather than Ashley Avenue as it is ‘one way’) therefore one needs to stay on the A24 and use South Street and the High Street before turning south into Ashley Road (B290) and continuing. Any vehicle found to be obstructing the highway during these works will be removed to a suitable location outside the limits of the works after all reasonable methods have been undertaken to identify and contact the vehicle’s owner.

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Autumn Winter 2018 Newsletter

Please find below our Autumn Winter 2018 newsletter from Woodcote (Epsom) Residents’ Society.

https://mailchi.mp/60023de85707/wers-news-autumn-winter-1623953

There will be a section to add your details to the distribution list and to integrate with MailChimp which is the service we use to distribute the newsletter securely.

Please be assured your details are used only to keep you up to date with Woodcote news.

 

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Log of Council, Committee and Outside Body meetings attended, Civic Year 2018-19

Events attended by Cllr Liz Frost – updated 14th November 2018

Date Body / Event Notes
18/05/2018 Derby Planning meeting Confirmed SCC would leave street lights on in LV over Derby period; Agreed info for local residents; all agencies shared plans
29/05/2018 Members’ Briefing Population stats for planning our long term strategies
05/06/2018 Members’ Briefing Learned more about our Emergency Planning, and the role of Officers & Cllrs in the case of
10/06/2018 EEBC Civic Service Attended Mayor Dallen’s Civic Service at Epsom Methodist Church
11/06/2018 Training Grounds Management Board (TGMB) Updates on current activity on Training Grounds and results for local trainers.  Derby festival report
12/06/2018 Citizens Advice Epsom & Ewell Attended Management Committee – update on current workload, funding and recruitment
12/06/2018 Community & Wellbeing Committee Unanimous support for positioning statement on the future of Acute Services at Epsom & St Helier University Hospital NHS Trust
18/06/2018 Epsom & Walton Downs Conservators Elected Chairman for current year. Agreed parking provision for Racecourse events
18/06/2018 TGMB Information meeting for Councillors – discussed contribution to local economy and employment made by training industry and future aspirations
25/06/2018 EEBC Fly the Flag event Attended the event in the Market Place to support our Armed Forces
03/07/2018 Health Liaison Panel meeting Updates and future plans discussed by Epsom General Hospital and SDCCG
05/07/2018 Wellbeing DayCare plus Attended the open day at the Centre to find out more about the services offered to those who need additional support
09/07/2018 Love Me, Love My Mind Attended a planning meeting for the Epsom Mental Health Week
09/07/2018 Town Twinning Association Attended committee meeting, heard feedback from the recent Choral Festival in Chantilly
17/07/2018 Council Meeting Posed a question on progress with the proposed Emily Wilding Davison statue

Proposed a motion on supporting the Borough Council’s actions for producing their Local Plan while facing huge housing challenges – agreed unanimously

A motion supporting the Health Position was also agreed unanimously

23/07/2018 SCC Chairman question opportunity Attended a ‘briefing meeting’ with the Chairman of SCC. Asked about progress with redeveloping Surrey wide Mental Health Champion’s forum.
26/07/2018 Surrey Downs Clinical Commissioning Group Attended a stakeholder workshop / forum to share views on future of services at Epsom Hospital
26/07/2018 Strategy & Resources Committee Attended meeting – updated on progress of current Council work plan
04/08/2018 EDMAC Cloud Tramp Took part in Epsom Downs Model Model Aircraft Club international event
10/08/2018 Epsom Hospital Public Board Meeting Attended public briefing meeting re future of land at Epsom Hospital, and the following board meeting in public
21/08/2018 Cll David Wood’s funeral Attended funeral for the late Cllr David Woods
27/08/2018 Epsom Trainers’ Open Day Watched the locally trained horses on the Gallops, then visited the training yards
17/09/2018 Epsom & Walton Downs Consultative Committee Chaired meeting
18/09/2018 TGMB Attended meeting
18/09/2018 Members’ briefing Attended meeting on updates to the Constitution
24/09/2018 Love Me, Love My Mind Attended Mental Health Week planning meeting
25/09/2018 Police meeting Attended update briefing meeting with local police team
25/09/2018 CAB AGM Attended CAB AGM
25/09/2018 CAB Management Committee Attended meeting, new CEO introduced to members
25/09/2018 Strategy & Resources Committee Attended meeting – Discussed the future of the Wells site and Empty Property Strategy
27/09/2018 Epsom Vision – Racecourse Attended meeting to look at future vision for Epsom Racecourse
07/10/2018 LMLMM Mental Health Week Assisted with refreshments
08/10/2018 Downs Conservators Chaired meeting
08/10/2018 Town Twinning Attended committee meeting
09/10/2018 Community & Wellbeing Committee Attended meeting – updated on progress with Playhouse work
12/10/2018 LMLMM Mental Health Week Assisted all day
13/10/2018 LMLMM Mental Health Week Attended Dementia Friends session
16/10/2018 White Horse Drive / Rosebanks Attended from 8 – 9.30 to assess traffic issues
21/10/2018 Prayers for Peace Took part in the Inter Faith Forum Prayers for Peace at Clayhill Green
22/10/2018 Youth Mental Health first aid Attended first day of course
23/10/2018 Youth Mental Health first aid Attended second day of course
26/10/2018 Police Speedwatch training Attended police community event in Langley Vale
07/11/2018 Community Connections event Attended a Mental Health network meeting to hear update on services available locally
13/11/2018 Conservators EAFRD meeting Attended inception meeting to look at next steps for bid
13/11/2018 Health Liaison Panel Attended meeting, heard updates from EGH and SDCCG about Epsom Hospital, and about Social prescribing

 

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